GDPR

Personal data controller:
Unie komunitní energetiky, z.s., ID No.193 23 573, with its registered office at Údolní 33, Brno, 602 00
telephone: +420 605 038 162, e-mail: info@uken.cz
(“We”)In this Privacy Policy (the “Policy”), we, as the controller and processor of personal data, inform data subjects, i.e. natural persons whose personal data we process (“you”), about all processing activities and the principles governing the protection of personal data and privacy.

‍1.  What data we process
We process personal data of the following categories of data subjects:
(a) Potential donors
(b) Donors
(c) Suppliers of goods and services
(d) Participants in seminars, conferences and similar events organized by us
(e) Subscribers to our newsletters and other updates 
(f) Call signatories 
(g) Contact persons of partner organizations
(h) Journalists
(i) Members, prospective members or other potential associates
We process the personal data of these persons to the extent, for the purposes and on the legal basis set out below.

Potential donors

Communicating with potential donors by telephone and other appropriate means and recording the outcome of negotiations
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The legal basis is our legitimate interest. We process mainly contact and identification data and information about the outcome of negotiations with these data subjects. We may process personal data for this purpose indefinitely (until the right to erasure is exercised). 

‍Donors
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Donation
The legal basis is the performance of a contract, specifically a donation contract. We process mainly identification and contact personal data and accounting data. We may process personal data for this purpose for the durationof the contractual relationship.

Communicating with donors by telephone and other appropriate means and recording the outcome of negotiations
The legal basis is our legitimate interest. We process mainly contact and identification data and information on the outcome of negotiations with these data subjects. We may process personal data for this purpose indefinitely (until the right to erasure is exercised).
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Fulfilling our accounting and tax obligations
The legal basis is the performance of legal obligations. We process mainly identification data, contact data and accounting data. We may process personal data for this purpose for 10 years after the termination of the contractual relationship.
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Suppliers of goods and services
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Performance of contract
The legal basis is the performance of a contract. We process mainly identification data, contact data, accounting data and information about the services provided. We may process personal data for this purpose for the duration of the contractual relationship.

Fulfilling our accounting and tax obligations
The legal basis is the fulfilment of legal obligations required by legislation such as the Accounting Act or the Value Added Tax Act. We process mainly identification data, contact details and other information contained in tax documents.We may process personal data for this purpose for up to 10 years from the end of the tax year in which the transaction took place.

Maintaining a database of associates and potential associates in areas related to our activities
The legal basis is our legitimate interest. We process mainly identification and contact data. We may process personal data for this purpose indefinitely (until the right to erasure is exercised).

Participants of seminars, conferences and similar events organized by us
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‍Organizing a seminar, conference or other event
The legal basis is the performance of acontract. We process mainly process identification data and contact data. We may process personal data for this purpose for the duration of the contractual relationship (especially until the end of the event). 

‍Fulfilling our accounting and tax obligations
The legal basis is the fulfilment of legal obligations required by legislation such as the Accounting Act or the Value Added Tax Act. We process mainly identification data, contact details and other information contained in tax documents. We may process personal data for this purpose for up to 10years from the end of the tax year in which the transaction took place.

Dissemination of information and news via e-mail messages
The legal basis is our legitimate interest. We process mainly identification and contact data. We may process personal data for this purpose indefinitely (until the right to erasure is exercised).

Subscribers to newsletters and other updates
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‍Dissemination of information, news and other communications
regarding the activities of Unie komunitní energetiky, z.s. via e-mail messages. The legal basis is consent or our legitimate interest. We process mainly identification and contact data. We process personal data for the purpose of disseminating news about our activities. We may process personal data for this purpose indefinitely until the recipient unsubscribes.
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Call signatories and our supporters
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Records of signatories
The legal basis is our legitimate interest. The processing is carried out for the purpose of keeping records of the signatories of calls. We process mainly identification and contact data. We may process personal data for this purpose indefinitely (until the right to erasure is exercised).
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Confirmation of support for calls and dissemination of information and updates on calls via email messages
The legal basis is consent. The processing is carried out to confirm support for calls and to disseminate related information and news. We process mainly identification and contact data. We may process personal data for this purpose indefinitely (until the right to erasure is exercised).

‍Publication of identification data of signatories (name and surname) on the website as supporters of calls
The legal basis is consent. We process mainly identification data. The processing is carried out for the purpose of public confirmation of support for calls. We may process personal data for this purpose indefinitely (until the right to erasure is exercised).

Contact persons in partner organizations (especially non-profit organizations)
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‍Realization and coordination of cooperation
The legal basis is the performance of contracts or our legitimateinterest in maintaining contact with these data subjects and in the joint pursuit of public benefit objectives. We process personal data for this purpose to the extent of name and surname, job title and contact details. We may process personal data for this purpose for 10years from the last cooperation.

‍Journalists
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‍Maintaining a journalists´ platform for media coverage of our materials
The legal basis is our legitimate interest. We process mainly identification and contact data. We may process personal data for this purpose indefinitely (until the right to erasure is exercised).

Members, prospective members or other potential associates
Communicating with prospective members and associates by telephone, e-mail and other appropriate means, providing information about membership and other opportunities for cooperation, and keeping records of offered and current cooperation. The legal basis is the performance of acontract. We only process basic identification data, if any, provided by the client (this is not a condition of consultancy) and contact details, together with the text of the enquiry and our reply, in order to be able to answer the client´s enquiries and respond to any additional information in the future. The legal basis is our legitimateinterest. We only process basic identification data, if any, provided by the client (this is not a condition of consultancy) and contact data together with the text of the enquiry and our reply, in order to be able to demonstrate the use of funds to donors funding free consultancy. We may process personal data for this purpose for 3 years

‍2. Recipients of personal data and transfer of personal data outside the European Union
‍In justified cases, we may also transfer your personal data to other entities (the “recipients”).
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Personal data may be transferred to the following recipients:

- processors who process personal data based on our instructions (cloud or hosting service providers, other operators of programs we use or providers of services we use, such as a newsletter distribution tool, an application that allows you to send bulk messages to registrants via Facebook Messenger, a company presentation portal, an accounting company or an HR management program

- members of the Frank Bold consortium or Hnutí DUHA - Friends of the Earth Czech Republic in the performance of joint administration;

- public authorities and other entities if required by applicable law (in particular the Police of the Czech Republic, courts, private enforcement officers, insolvency administrators, financial administration, social security administration);

- other entities in case of an unexpected event where disclosure is necessary to protect life, health, property or other public interest, or where it is necessary to protect our rights, property or safety.

‍3. Cookies
‍Our website (https://uken.cz/) may contain third-party cookies that obtain anonymous statistics about traffic and typical behavior on individual pages. These third parties generally do not store any personal data in connection with cookies, as they do not know the identity of the visitor. These cookies are:
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Google Analytics –  – we use this service to obtain statistical information and Google may also retain the data collected for its own use in accordance with the Privacy Policy available at http://www.google.com/intl/cs/policies/privacy;
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Tag Manager – Google configures cookies to analyze traffic on this website. Information about use of our website is shared with Google for this purpose  ( https://www.google.com/analytics/tag-manager/; https://policies.google.com/technologies/cookies?hl=cs)

‍4. Automated individual decision-making and profiling
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No automated individual decision-making, including profiling, is involved in the processing of personal data.

Automated individual decision-making, including profiling, generally means any form of decisions based on automated processing of personal data, i.e. without human intervention, based, inter alia, on the evaluation of certain personal aspects relating to the data subject, especially for the purpose of analyzing or estimating, or studying or predicting aspects relating to work performance, economic situation, health, personal preferences, interests, reliability, behavior, location or movement.

‍5. Rights pertaining to you as a data subject
‍You have the right to request access to personal data concerning you under the conditions set out in Article 15 of the GDPR.

You have the right to withdraw your consent to the processing of personal data processed by us on the basis of your consent at any time under the conditions set out in Article 7 of the GDPR.
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You have the right to request the rectification of personal data under the conditions set out in Article 16 of the GDPR, the restriction of processing of personal data under the conditions set out in Article 18 of the GDPR or the erasure of data under the conditions set out in Article 17 of the GDPR.

You have the right to object to the processing of personal data concerning you under Article 21 of the GDPR. You have the right to data portability and to transmit your personal data to another controller under the conditions set out in Article 20 of the GDPR. You have the right not to be subject to any decision based solely on automated processing, including profiling, under the conditions set out in Article 22 of the GDPR.

You have the right to obtain information about personal data breaches concerning you under the conditions set out in Article 34 of the GDPR.

If you believe that the processing of your personal data is in breach of the obligations set out in the GDPR, you have the right to lodgea complaint with a supervisory authority in accordance with Article 77 of the GDPR.

Office for Personal Data Protection
‍Pplk. Sochora 27170 00 Praha 7
phone: 234 665 111
E-mail: posta@uoou.cz
Data-box: qkbaa2n
www.uoou.cz

Further information about your rights can be found on the website of the Office for Personal Data Protection: https://www.uoou.cz/6-prava-subjektu-udaj/d-27276.
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This Privacy Policy is effective as of 16 May 2023.